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Chartwell Corporate Office

Administrative Assistant

Job Type: Full-Time
Date Posted: November 30, 2012

The Administrative Assistant will provide administrative support to the Executive Team.

 The ideal candidate will possess:

  • College diploma or equivalent or 3-5 years of experience in the field or related area;
  • Proficiency in MS Office, with working knowledge of Excel, Word and Power Point;
  • Basic knowledge of accounting;
  • Self-starter with the ability to juggle multiple schedules;
  • Ability to multi-task and prioritize multiple deadlines;
  • Ability to organize and expedite work flow;
  • Ability to work in a fast paced environment and to adapt to change;
  •  Excellent verbal & written skills.

Practicing our corporate values of RESPECT, the successful candidate’s responsibilities will include, but are not limited to, the following:  

  • Processing insurance claims including management of payments and reimbursement process;
  • Liaising with insurance brokers, adjusters and sites with respect to insurance specific matters and claims;
  • Assisting in preparation of educational materials related to insurance matters;
  • Preparing documents for various legal proceedings (i.e. books of authorities, mediation briefs);
  • Arranging for service and filing of legal documents;
  • Setting up and maintaining calendars, contact lists and groups in Outlook;
  • Organizing and scheduling meetings/appointments and the bookings of rooms;
  • Preparing monthly expense accounts and reconciling monthly Amex bills;
  • Making travel arrangements;
  • Creating PowerPoint presentations;
  • Liaise with other departments as required.
  • Handling incoming mail and providing information to callers;
  • Following up on calls related to print advertising;
  • Setting up and maintenance of paper and electronic files as well as preparing documentation for mail, fax, e-mail or courier.

Please quote reference number: A1CFN-AA

Please forward your cover letter and resume, in confidence, to:
Human Resources, Corporate Office

We thank all applicants for their interest in Chartwell Retirement Residences.
Please be advised that only those invited to an interview will be contacted. No phone calls, please.

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