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Chartwell Corporate Office

Executive Assistant

Job Type: Contract (Full-Time)
Date Posted: March 28, 2013

To provide administrative support for the Chief Administrative Officer and Executive Vice President Marketing and Public Relations, as well as other assigned Vice Presidents. 

Please Note this is an 8 Month Contract

The ideal candidate possesses: 

  • Minimum 2 years experience
  • College Diploma or equivalent or 5 years experience in the field or related area;
  • Highly proficient in MS Office (Excel, Word, Power Point, etc);
  • Basic knowledge of accounting;
  • Expert level in electronic/online calendaring, contacts, tasks, email application (Google Premier Apps preferred);
  • Creativity, ability to continue to improve utilization through self learning of common software applications, for example MS Office and Google Premier Apps;
  • Excellent communications skills, particularly written are required;
  • Preference to bilingual (French) candidates;
  • Self starter with the ability to juggle multiple schedules;
  • Ability to multi-task and prioritize multiple deadlines;
  • Organize and expedite work flow;
  • Ability to work in a fast paces environment and able to adapt to change;
  • Flexible working hours.

Practicing our corporate values of R.E.S.P.E.C.T., the successful candidate’s responsibilities will include, but are not limited to, the following:

  • Maintaining Calendars;
  • Organizing and scheduling meetings/appointments and booking rooms;
  • Preparing monthly expense accounts;
  • Reconciling monthly Amex bills;
  • Making travel arrangements;
  • Creating MS Office and Google Premiere documents (Word, Excel, Power Point and related Google versions)
  • Organizing offsite sessions; including travel arrangements, hotels, meals and all materials;
  • Processing invoices for payment, appropriately code and obtain approvals, and provide any necessary follow up on payment details;
  • Organizing and attending team meetings as assigned, preparing relevant print materials, taking minutes and preparing minutes  for distribution;
  • Liaising with other departments as required;
  • Special projects and other duties as assigned;
  • Providing necessary information in a timely manner to Information Technology in order to accurately maintain contacts and distributions lists for the functional areas that you supports;
  • Setting up and maintaining department specific contracts list and groups;
  • Handling incoming mail;
  • Setting up and maintaining of paper and electronics;
  • Preparing correspondence, letters, etc for internal and external parties;
  • Preparing documentation for mail, fax, e-mails, or courier.

 

Please quote reference number: A1FN-EA

Please forward your cover letter and resume, in confidence, to:
Human Resources, Corporate Office
Email: careers@chartwellreit.ca

We thank all applicants for their interest in Chartwell Retirement Residences.
Please be advised that only those invited to an interview will be contacted. No phone calls, please.

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