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Chartwell Corporate Office

Supply Chain Coordinator (Bilingual)

Job Type: Full-Time
Date Posted: August 09, 2013

Reporting to the Director, Supply Chain Management and practising our corporate values of R.E.S.P.E.C.T., the Supply Chain Coordinator’s responsibilities will include, but are not limited to, the following:

  • Timely and accurate processing of purchase orders and related documentation in the business system;
  • Reviewing and sorting purchase requisitions from Retirement and LTC facilities, ensuring that GL codes and approvals align with the company’s signing authority limits;
  • Identifying and resolving issues with sites, GM’s, PM’s, and DRO’s related to missing information or irregularities on incoming purchase requisitions;
  • Liaising with sites, suppliers, procurement personnel, and Accounts Payable to reconcile invoice discrepancies for prompt payment;
  • Maintaining the Contract Summary and Contract Expiry spreadsheets;
  • Performing ongoing maintenance in the business system (e.g. e-mail addresses, budgets, GL codes, issues, etc.);
  • Conducting training in business system as required;
  • Creating reports in System for internal personnel;
  • Completing credit application process for new suppliers;
  • Distributing Pre-Qualification documents to potential bidders and suppliers;
  • Interfacing with suppliers to collect various information;
  • Uploading and tracking budgets in business system and interfacing with internal departments to ensure completion and accuracy;
  • Utilizing input from team members, maintain the Direct Order Catalogue;
  • Contributing to the development of business system initiatives, enhancements, and procedures;
  • Creating and tracking PO’s for smaller contracts (e.g. snow removal, landscaping) in business system;
  • Ordering supplies for the Supply Chain department;
  • Managing supplier Credit Cards (e.g. Home Depot) for all Homes through the online website;
  • Other Projects or duties as assigned by the Director, Supply Chain.

The ideal candidates will possess:

  • Minimum of 3 to 5 years of experience in a Procurement / Supply Chain department;
  • Familiarity with requisitioning policies and business systems;
  • Past experience with the processing of purchase orders;
  • Highly developed “customer service” orientation that lends itself to supporting customers by focusing on their needs;
  • Completion of High School, some post-secondary education preferred;
  • Excellent listening and communication skills – written and verbal;
  • Strong organizational, interpersonal, and computer skills, including proficiency in MS Office;
  • The ability to function in a fast-paced environment, meeting deadlines in a detail driven environment.  Self-motivated with the ability to work well under pressure;
  • The ability to support and cooperate with other team members and contribute to the effectiveness of the group;
  • The ability to communicate professionally in English and French in both their verbal and written exchanges is a must.

 Please quote reference number: A1PUR-SCC-BL

Please forward your cover letter and resume, in confidence, to:
Human Resources, Corporate Office
Email: careers@chartwell.com

We thank all applicants for their interest in Chartwell Retirement Residences.
Please be advised that only those invited to an interview will be contacted. No phone calls, please.

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