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Chartwell Corporate Office

Executive Assistant - Sales

Job Type: Full-Time
Date Posted: August 06, 2013

To provide administrative support Vice President Sales


The ideal candidate possesses:

  • Proficient in MS Office, with working knowledge of Excel, Word and Power Point Programs
  • Basic knowledge of accounting
  • Self starter with the ability to juggle multiple schedules
  • Ability to multi-task and prioritize multiple deadlines
  • Organize and expedite work flow
  • Ability to work in a fast paced environment and able to adapt to change
  • Excellent verbal & written skills
 The successful candidate’s responsibilities will include, but are not limited to, the following:
  • Maintain Calendars,
  • Organize and schedule meetings/appointments and the bookings of rooms
  • Prepare monthly expense accounts
  • Reconcile monthly Amex bills
  • Make travel arrangements
  • Create PowerPoint Presentations
  • Organize Regional Sales Training sessions
  • Maintain Capital Budget Expenditure Report
  • Create and modify the project schedule from detailed input from project team
  • Process invoices for payment and provide any necessary follow up on payment details
  • Prepare, type and issue Purchase Orders
  • Provide Facility Administrators with support on Purchase Requisitions, Purchase Orders, and Capital Budgets
  • Organize & attend monthly Project managers meetings, prepare relevant print materials, take minutes and prepare minutes for distribution
  • Liaise with other departments as required
  • Special projects and other duties as assigned
  • Set up and maintain contacts list and groups in outlook
  • Handle incoming mail
  • Provide information to callers
  • Follow up on calls relating to print advertising
  • Set up and maintenance of paper and electronic files
  • Prepare documentation for mail, fax, e-mail, or courier
 Please quote reference number: A1MK-EA

Please forward your cover letter and resume, in confidence, to:
Human Resources, Corporate Office

We thank all applicants for their interest in Chartwell Retirement Residences.
Please be advised that only those invited to an interview will be contacted. No phone calls, please.

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