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Chartwell Corporate Office

Executive Assistant - Sales

Job Type: Full-Time
Date Posted: August 06, 2013

To provide administrative support Vice President Sales

 

The ideal candidate possesses:

  • Proficient in MS Office, with working knowledge of Excel, Word and Power Point Programs
  • Basic knowledge of accounting
  • Self starter with the ability to juggle multiple schedules
  • Ability to multi-task and prioritize multiple deadlines
  • Organize and expedite work flow
  • Ability to work in a fast paced environment and able to adapt to change
  • Excellent verbal & written skills
 The successful candidate’s responsibilities will include, but are not limited to, the following:
  • Maintain Calendars,
  • Organize and schedule meetings/appointments and the bookings of rooms
  • Prepare monthly expense accounts
  • Reconcile monthly Amex bills
  • Make travel arrangements
  • Create PowerPoint Presentations
  • Organize Regional Sales Training sessions
  • Maintain Capital Budget Expenditure Report
  • Create and modify the project schedule from detailed input from project team
  • Process invoices for payment and provide any necessary follow up on payment details
  • Prepare, type and issue Purchase Orders
  • Provide Facility Administrators with support on Purchase Requisitions, Purchase Orders, and Capital Budgets
  • Organize & attend monthly Project managers meetings, prepare relevant print materials, take minutes and prepare minutes for distribution
  • Liaise with other departments as required
  • Special projects and other duties as assigned
  • Set up and maintain contacts list and groups in outlook
  • Handle incoming mail
  • Provide information to callers
  • Follow up on calls relating to print advertising
  • Set up and maintenance of paper and electronic files
  • Prepare documentation for mail, fax, e-mail, or courier
 Please quote reference number: A1MK-EA

Please forward your cover letter and resume, in confidence, to:
Human Resources, Corporate Office
Email: careers@chartwell.com

We thank all applicants for their interest in Chartwell Retirement Residences.
Please be advised that only those invited to an interview will be contacted. No phone calls, please.

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